Medical Device Establishment Registration

Q: Which authority handles medical device establishment registration?

The Ministry of Health and Prevention (MOHAP) is the main authority, while DHA and DoH–Abu Dhabi oversee registrations within their respective emirates.

Q: How long does the registration process take?

It usually takes 6 to 12 weeks, depending on device classification, document completeness, and authority review timelines. Working with Montgo Health can speed up approvals.

If you’re considering establishing a medical-device business in the UAE—importing, distributing, or manufacturing—then proper registration is critical. The regulatory environment is rigorous but well-defined, and making the right moves at the right time saves you headaches, delays and compliance risk. Below, we walk you through what establishment registration means, how to go about it, what authorities and rules apply, documentation required, common challenges and your post-registration obligations. We also highlight how Montgo Health Systems helps businesses navigate this landscape.

What Is Medical Device Establishment Registration?

“Medical device establishment registration” refers to the formal recognition by a regulatory authority that a firm (manufacturer, importer, distributor or marketing agent) is authorised to conduct its business in relation to medical devices in that jurisdiction. In the UAE context this means a business must register the establishment (company/firm) and the products (medical devices) with the relevant health authority, before those devices can be lawfully imported, marketed or sold.

For the UAE:

The Ministry of Health and Prevention (MOHAP) is the federal authority for most emirates and handles medical-device registration for import and distribution.
Local authorities such as Dubai Health Authority (DHA) and Department of Health – Abu Dhabi (DoH) may have additional/local requirements depending on the emirate.
Essentially: If your company wants to operate in the UAE as an establishment handling medical devices, you must be registered or licensed, and then your devices must also be registered.

Montgo Health Systems offers regulatory-consulting services that include helping companies set up their establishment licence, register with MOHAP, and navigate device listing.

In short: the establishment registration is a gateway—without it your device registration, importation, distribution may be blocked.

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Steps Involved in Registering a Medical Device Company

Here’s a step-by-step overview of how you’d typically register your medical-device company/establishment in the UAE:

Decide your business model & legal structure
Decide if you’re a manufacturer, importer, distributor, or marketing agent. Choose the legal structure (mainland company, free-zone entity, branch, etc.). For instance, Montgo Health Systems point out that setting up a trading company for medical equipment in Dubai involves trade licence, local office, importation registration. Montgo Health Systems
Appoint local representatives if needed
If you are a foreign manufacturer, you may need to appoint a UAE-based authorised representative or local distributor with appropriate licence. Many device-registration submissions require a local agent.
Obtain necessary licences and registrations
- Secure your trade licence (for import/distribution).
- Obtain medical warehouse licence or marketing authorisation holder registration if required by MOHAP. For example, MOHAP states the applicant must be a licensed warehouse or marketing office.
- Register your establishment with the regulatory authority: this may include manufacturing site registration, or importer/distributor licence registration.
Classify your devices and prepare the technical dossier
Determine device class (Class I, IIa, IIb, III) according to UAE’s classification rules (which align largely with EU rules). Prepare the technical documentation: CE-marking or FDA approval, ISO 13485 certificate, free-sale certificate, device description, labels, user manual, risk assessments.
Submit registration application to the authority
For MOHAP, submit the application via e-services, pay applicable fees (application fee + registration fee), include required documents. Example: device registration application fee AED 100, registration fee AED 5,000.
Authority review, technical committees and approval
Regulatory body reviews the dossier. For some devices higher classes, additional testing or inspection may be required. Once approved, a registration certificate is issued. For example MOHAP issues certificate valid for five years.
Receive certificate and enter market
Once you have the establishment registration and the device registration certificate, you may import, distribute and market the medical device in the UAE under your licence.
Maintain compliance and renew registrations
Registration validity generally lasts for five years (for devices) and must be renewed ahead of expiry. Also comply with post-market surveillance, reporting adverse events.

Throughout these steps you’ll wato work with a regulatory-consultant (such as Montgo Health Systems) to ensure documentation is complete, classification correct, local representative in place and process is managed smoothly.

Regulatory Authorities and Compliance Requirements

Navigating which regulatory body and which set of rules apply can be tricky—so let’s clarify for the UAE.

Major Regulatory Authorities

MOHAP (Ministry of Health and Prevention): The main federal regulator for medical devices, especially for importation and distribution across most of the UAE.
Dubai Health Authority (DHA): For the emirate of Dubai, DHA may handle device-registration/licensing issues specifically for devices marketed in Dubai.
DoH – Abu Dhabi (Department of Health – Abu Dhabi): Handles regulations for Abu Dhabi.
Emirates Authority for Standardization and Metrology (ESMA): Sets measurement and standardisation rules; may be relevant for conformity and standards for devices.

Key Compliance Requirements

Device classification: Understand the class of your device (Class I to III) as it affects documentation and review time.
Quality management system: Required ISO 13485 certification for manufacturers, or equivalent.
Free-sale certificate or certificate of registration from country of origin: Needed for registration file.
Local authorised representative/marketing office: Often required. MOHAP’s documentation lists a valid contract of product agency signed between company and agent.
Technical documentation (device dossier): includes manufacturing site registration, lab test reports, description, labeling, manuals, risk assessment, clinical data for high-class devices.
Registration certificate validity and renewal: Devices registration certificate typically valid for 5 years.
Post-market surveillance and adverse-event reporting: Even after registration you must monitor device performance and report as required.

Compliance is not just a one-time exercise; it’s ongoing management of your establishment, your devices and your regulatory obligations.

Documentation and Application Process for Registration

This section provides a closer look at the typical documentation you’ll need and how to submit your application in the UAE.

Required Documentation

The specific documents depend on the class of device and whether you are the manufacturer or distributor/importer. Common documents include:

Filled application form (signed and stamped by company) for device registration or establishment registration.
Company business licence or trade licence and proof of authorised representative (for foreign manufacturers). Manufacturing site registration certificate or equivalent licence from country of origin (for manufacturers).
ISO 13485 certificate for manufacturing site (for manufacturers) or equivalent QMS.
Free-sale certificate / registration certificate from country of origin or CE mark/FDA approval.
Technical file including device description, intended use, classification, size/model variants, accessories, warnings/precautions, user manuals, product labelling, brochures.
Sample of product or packaging (depending on device class) or photos.
Payment of application and registration fees. For instance, MOHAP lists AED 100 application fee + AED 5,000 registration fee for devices.

Application Process

Log in to the MOHAP (or relevant authority) e-service portal using UAE PASS.
Complete the application, upload supporting documents, pay fees.
The application goes to the technical committees for review; if additional information is required you’ll be notified.
Upon successful review, a registration certificate is issued (valid usually five years).
If any part is deficient (incorrect classification, missing documents, non-compliance) the process could be delayed or the application returned.

Role of a Consultant like Montgo Health Systems

Engaging a regulatory-consulting firm can add value: they understand the details of document preparation, classification, local regulations and submissions. Montgo Health Systems offers service packages covering regulatory consulting, document processing, government liaison for medical-device registrations and establishment licensing in the UAE.

Common Challenges and How to Avoid Delays

Even with a good process in place, there are typical hurdles. Recognising them ahead of time improves your chances of a smooth registration.

Common Challenges

Incorrect device classification: If you classify your device incorrectly (e.g., treat as Class I when it is Class IIb), the authority may reclassify it and delay the submission.
Incomplete or poorly organised documentation: Missing certificates, untranslated documents, unclear labelling or missing local-agent contracts can stall your application.
Online portal issues / system glitches: Some applicants report that the MOHAP portal is not always intuitive or may cause upload errors.
Lack of a local authorised representative: Without a properly licensed UAE-based agent/distributor or warehouse, the submission may be rejected.
Failure to comply with post-market or renewal obligations: Even if registration is achieved, missing your renewal or monitoring obligations can lead to non-compliance.
Regulatory changes or ambiguous guidelines: The regulatory landscape can shift; if you rely on outdated information you may face unexpected requirements.

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Have questions about your medical license or facility setup? Contact us today and let’s make your journey seamless!

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How to Avoid Delays

Ensure correct classification of your device and gather appropriate evidence for its class.
Use a regulatory checklist: compile all required documents, translations, local-agent contracts, labelling in Arabic/English.
Work with a local consultant familiar with MOHAP/DHA processes, such as Montgo Health, to guide the submission.
Maintain a project timeline that factored in review times (e.g., MOHAP lists typical 45 working days for device registration). Ministry of Health and Prevention – UAE
Keep backup copies of all uploads, document history, communication logs with the authority.
Monitor and plan for renewal well before expiry; document post-market obligations and adverse‐event reporting processes in advance.
Stay updated with regulatory changes in the UAE and neighbouring GCC market if you intend to expand regionally.

With careful planning and knowledgeable assistance, you can minimise delays and make your registration process efficient.

Post-Registration Obligations and Annual Renewals

Registration is not the end of the journey. Once your establishment is registered and device(s) approved, you must maintain compliance, manage operations responsibly and renew as required.

Ongoing Obligations

Maintain device tracking and post-market surveillance: Monitor your devices in the market, record adverse events, make corrective actions, submit report as required. Montgo Health’s regulatory-services documentation emphasises the importance of post-market monitoring. Montgo Health Systems
Maintain your establishment licence/trade licence: Any change in ownership, address, beneficial interest, business activities may require notifying the authority.
Ensure labelling, packaging, user-manuals remain compliant: If you modify a device, switch manufacturing site or change version, you may need to submit variation documents.
Operate with proper warehouse/distribution standards: For importers/distributors in UAE, you must maintain designated medical-device warehouse, follow storage/handling protocols, maintain traceability.
Prepare for inspections or audits: Authorities may inspect establishment, warehouse or documentation to ensure ongoing compliance.

Renewal of Registration

For devices registered with MOHAP, certificates are valid typically for five years and must be renewed before expiry.
The manufacturing site or establishment registration may also need periodic renewal. For example MOHAP lists renewal of manufacturer registration must be done every five years.
Renewal process involves submission of updated documents, proof of ongoing compliance, payment of renewal fees.
Failure to renew in time may lead to de-registration, removal from market, inability to import or sell devices.

Role of Montgo Health Systems

Working with a consultant like Montgo Health Systems can help ensure your post-registration obligations are managed proactively: renewal reminders, document updates, regulatory intelligence, compliance audits. Their service offering includes assistance from registration through renewal and ongoing compliance. Montgo Health Systems

If you plan to establish a medical-device business in the UAE, getting your establishment registration and device registration right is foundational. From selecting your business model, appointing a local agent, preparing technical documentation, submitting the dossier, to managing post-market obligations and renewals—it’s a complex but manageable process.

Partnering with a local consultancy like Montgo Health Systems gives you a trusted guide through the regulatory maze: they know the authorities, understand the documentation requirements and help you avoid common pitfalls. By doing your due diligence up front—and staying compliant over time—you’ll be positioned for success in one of the GCC’s fastest-growing healthcare markets.

Frequently Ask Questions

1. What is medical device establishment registration?

It’s the official approval from UAE health authorities, such as MOHAP, allowing a company to import, distribute, or manufacture medical devices legally in the country.

2. Who needs to register a medical device establishment in the UAE?

Any business involved in the import, export, distribution, or manufacturing of medical devices must register its establishment before marketing or selling devices.

3. Which authority handles medical device establishment registration?

The Ministry of Health and Prevention (MOHAP) is the main authority, while DHA and DoH–Abu Dhabi oversee registrations within their respective emirates.

4. What documents are required for registration?

You’ll need a valid trade license, ISO 13485 certificate, free sale certificate, product details, local representative agreement, and other regulatory documents approved by MOHAP.

5. How long does the registration process take?

It usually takes 6 to 12 weeks, depending on device classification, document completeness, and authority review timelines. Working with Montgo Health can speed up approvals.

6. How often must registration be renewed?

Medical device establishment and product registrations are typically valid for five years. Renewal requires updated documents and continued compliance with UAE regulations.